In the QM module, an inspection begins with the creation of an inspection lot. As a rule, inspection lots are created automatically by transactions in other SAP modules as goods receipt. The next four steps in inspection processing are:
1) select the parts to be inspected,
2) Perform the inspection
3) record the results,
4) make a usage decision, and
5) perform follow up actions.
After the results have been recorded for an inspection lot and the inspection activities are finished, a decision must be reached about the usage of the inspected material.
This usage decision will determine:
- Disposition of material stock
- Sending notices to other parties
- Setting a vendor block due to unacceptable quality level
- Updating a quality score
Once this usage decision is made, the inspection is completed. However, if a long term characteristic remains open, then the inspection is completed on a temporary basis.
If a status of an inspection lot is not at the stage for the usage decision to be made, then the user cannot proceed with the usage decision until all required activities are completed.
After the results have been recorded or the inspection has been aborted, the inspector or another authorized individual must make the usage decision of the inspection lot. Once this has been done, the inspection results cannot be changed anymore. If nine of the inspection characteristics were rejected, the system can make the usage decision automatically.
If a usage decision is made for a material that requires documentation, the decision must include an explanation under the following circumstances:
- If the inspection was aborted
- If the usage decision does not conform to the inspection results; for example, if the lot was accepted or rejected.
- It is possible to change the usage decision at a later time, however all changes will be documented by the system in the form of change documents.
1. When the results recording has been completed and saved,
the usage decision must be made.
2. If all the characteristics were acceptable, the usage
decision will be to accept the lot without further action.
3. If they were not all acceptable, a usage decision
may be made to rework the material then accept.
4. If an evaluation was performed in PGBU or MDR that
indicated the non-conformances were acceptable, select the applicable acceptable
usage decision.
