Question:

Should we transport Workbooks with Role?

Answer;

Workbooks, as a general rule, should be transported with the role.

Here are a couple of scenarios:
1. If both the workbook and its role have been previously transported, then the role does not need to be part of the transport.

2. If the role exists in both dev and the target system but the workbook has never been transported, and then you have a choice of transporting the role (recommended) or just the workbook. If only the workbook is transported, then an additional step will have to be taken after import: Locate the WorkbookID via Table RSRWBINDEXT (in Dev and verify the same exists in the target system) and proceed to manually add it to the role in the target system via Transaction Code PFCG — ALWAYS use control c/control v copy/paste for manually adding!

3. If the role does not exist in the target system you should transport both the role and workbook. Keep in mind that a workbook is an object unto itself and has no dependencies on other objects. Thus, you do not receive an error message from the transport of ‘just a workbook’ — even though it may not be visible, it will exist (verified via Table RSRWBINDEXT).

Overall, as a general rule, you should transport roles with workbooks.