One Time Vendor

[Arthur Wang]

What are one-time vendors?

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In SAP FI, vendors are usually set up as master records in the system. However, in  cases where you only need to purchase from the vendor once, creating a new master record for every vendor trading partner might not be practical. That’s where one-time vendors come in.

One-time vendors are essentially dummy vendor codes that can be used on invoice entry instead of creating a new master record for a vendor. This allows for more efficient processing of transactions and saves time on administrative tasks.

When you create an invoice using a one-time vendor, the information that is normally stored in the vendor master record, such as payment terms, address, and other contact details, is instead keyed directly onto the invoice itself.

Here’s an example of how one-time vendors might be used in practice:

Let’s say a company need to purchase supplies from a local vendor once. Rather than create a new vendor master record for this vendor, which would be time-consuming and unnecessary for such a single transaction, the owner could use a one-time vendor code instead. When the invoice supplies arrives, the owner can simply key in the necessary payment and contact information directly onto the invoice, and process the payment quickly and efficiently.

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