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Arthur WangThe process for payment in our company is as follows:
‘GR– QI– accept or return— if accept payment’. Before, we control the payment as ‘first GR with movement type 103’, and if the quality is satisfactory, we use 105 to receive it. Related people can compare the invoice quantity with the GR quantity and do related payment.
Last month, we implemented a new QM module and with the QM module we only can use movement type 101 to do goods received. With this, we could not compare GR quantity with invoice quantity to do payment. We also had to check individually before the payment. This process takes time and could easily cause mistakes.
Is there a better way of doing this?
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Answer
To handle the GR, check the configuration to see if QM is active for movement 105.
Now that you’ve switched on QM you should do both 103 and 105 to get the stock in QI, and keep it there for your quality inspection.
The check you’re talking about can be managed by switching on QM in procurement and using QM Control key 0007 (in the Material Master).
The system will then block the invoice while the stock is in QI. If the batch is approved the block will be removed.