Steps to generate Absence quotas:
Absence quota:
1. Group personal sub areas for
Attendances and Absences.
Menu Path: SPRO-->Time management-->
Time data recording& administration-->Absences-->Absence catalog-->
Group personal sub areas for Attendances and Absences.
Here, first you need to do PSG
grouping for Attendances & Absences.
2. Define Absence Type
Menu Path: Time Management-->Time
data recording and Administration-->Absences-->Absence catalog-->Define
Absence Type.
Click on New Entries; Create an
Absence type with a 4 character’s code.
3. Determine Entry Screens and Time
Constraint Classes
Menu Path: Time Management-->Time
data recording and Administration-->Absence-->Absence Catalog-->Determine
Entry Screens and Time Constraint Classes.
Here find the Absence Type that
you have created. Click on Magnifying glass or Ctrl+Shift_F2.
Here, by specifying the screen
number for attendance type and absence type, you determine which screen
is to be used for entering, displaying and maintaining records. Select
screen number field and press F1.Give screen number that suits your requirement.
Ex.2001--> Quota deduction
2051--> No quota deduction
4. Define Counting Classes for Period
Work Schedule.
Menu Path: Time Management-->Time
data recording and Administration --> Absences --> Absence Catalog -->
Absence Counting --> Define Counting Classes for Period Work Schedule.
Here, select your PWS and give
counting class range 01-09.
Counting classes: Counting classes
for PWS are used to evaluate absences& attendances. Use different counting
classes for PWS with long DWS &many Dayoff’s.When you maintain a counting
class you must define a separate rule for each Counting class.)
For Employee sub groups
5. Group Employee sub groups for
Time Quotas.
Menu Path: Time Management-->Time
data recording and Administration--> Absences--> Absence Catalog --> Absence
Counting --> Rules for absence counting (New)--> Group Employee sub groups
for Time Quotas.
Here select you Employee group
& Group Employee sub groups for Time Quotas give number ranging from
1-9.
For Personnel sub areas
6. Group Personnel sub areas for
Time Quotas
Menu Path: Time Management-->Time
data recording and Administration--> Absences--> Absence Catalog --> Absence
Counting--> Rules for absences counting (New)--> Group Personnel sub areas
for Time Quotas.
Here select your & Group Personnel
sub areas for Time Quotas give number ranging from 01-99.
7. Define Absence Quota
Menu Path: Time Management-->Time
data recording and Administration--> Managing Time Accounts using Attendance/Absence
Quotas --> Time Quota Types--> Define Absence Quota Types.
Definition of Absence quota: Here
we define valid absence quota types with 2 digit code (entitlement to time
off & leave types) for your employee group& personal sub area’s
grouping for time quotas. Why we define Absence quota, because, in this
we define unit of time measurement whether you want the entitlement to
time off to be maintained in Hours or in Days.
8. Permit Quota Generation without
Time evaluation
Menu Path: Time Management-->Time
data recording and Administration--> Managing Time Accounts using Attendance/Absence
Quotas --> Calculating Absence Entitlements --> Automatic Accrual of Absence
Quotas --> Permit Quota Generation without Time evaluation
Here we define, to transfer the
left absence quota for next year or not.
Select the Absence quota and click
“No generate” (Radio button).
9. Specify Rule groups for Quota
type selection.
Menu Path: Time Management-->Time
data recording and Administration--> Managing Time Accounts using Attendance/Absence
Quotas --> Calculating Absence Entitlements --> Rules for Generating Absence
Quotas -->Specify Rule groups for Quota type selection.
Here we give one 2 digit code (01-99)
for quota type selection, that what we mention in QUOMO feature.
10. Set Base Entitlement
Menu Path: Time Management-->Time
data recording and Administration--> Managing Time Accounts using Attendance/Absence
Quotas --> Calculating Absence Entitlements --> Rules for Generating Absence
Quotas --> Set Base Entitlement.
Select Base Entitlement for Absence
Quota Generation and Click on “Choose: button
Click on “New Entries”, to enter
the data.
Base Entitlement: Why we define
this is, here we evaluate number of eligibility days for the Absence quota.
And we assign this to Absence quota that we created earlier.
11. Determine Validity and Deduction
Periods.
Menu Path: Time Management-->Time
data recording and Administration--> Managing Time Accounts using Attendance/Absence
Quotas --> Calculating Absence Entitlements --> Rules for Generating Absence
Quotas -->Determine Validity and Deduction Periods.
Click on “New Entries” to enter
the data.
We define Validity & deduction
periods, as you want to define as per calendar year, Accrual period etc.
12. Define Generating rules for
Quota Type Selection.
Menu Path: Time Management-->Time
data recording and Administration--> Managing Time Accounts using Attendance/Absence
Quotas --> Calculating Absence Entitlements --> Rules for Generating Absence
Quotas --> Define Generating rules for Quota Type Selection.
13. Define Deduction Rules for Absence
and Attendance Quotas
Menu Path: Time Management-->Time
data recording and Administration--> Managing Time Accounts using Attendance/Absence
Quotas --> Quota Deduction Using Attendance /Absences--> Define Deduction
Rules for Absence and Attendance Quotas
Click on “New Entries” to enter
the data.
We define deduction rules according
to which attendance & absences are to be deducted from the Attendances
& Absence quotas. Actually the quota deduction did not depend on individual
Absence/Attendances types, but it is determined by the counting rules for
Absences/Attendances that are counting rules assigned to an Attendances
&Absences types
Select “Define deduction Rules
for Absence Quotas” and Click on “Choose” button.
Go and Click on “New Entries” and
enter the data
14. Define Counting rules
Menu Path: Time Management-->Time
data recording and Administration --> Absences --> Absence Catalog -->
Absences Counting --> Rules for absence counting (New) --> Define Counting
Rules
Click on New Entries; enter the
data as of your requirement.
Counting rules: We define counting
rules for counting Attendances & Absences. The rules are used to determine
the payroll days & hours for an Attendance & Absence type. The
payroll days and hours that have been counted are used to control the deduction
of
15. Assign counting rule to Absence
type
Menu Path: Time Management-->Time
data recording and Administration --> Absences --> Absence Catalog -->
Absences Counting --> Assign Counting rules to Absence Types
16. Set Personnel Sub area grouping’s
for Time Recording
Menu Path: Time Management-->Time
Evaluation setting--> Set Personnel Sub area grouping’s for Time Recording.
Select your personnel sub area
and give the 2 digit code, for grouping and give the same digit for Personnel
Sub area grouping’s for Time Recording. While creating the Attendance /Absence
type.
Run Absence quota: The Transaction
code to run Absence quota is SE38. In SE38 we generally use to run
the SAP Reports.
Give SE38, and give report RPTQTA00,
to run Absence quota.
Then Execute it.
