Procedure for Stock Transfer in SAP

Understanding the Stock Transfer Process in SAP

Stock transfer is a crucial logistics process in SAP that facilitates the movement of materials between different plants under the same company code. In this guide, we will explain the step-by-step procedure for stock transfer using relevant SAP T-codes and process flows.

Scenario Overview

In our case, we have one company code (1500) with four plants (1511, 1521, 1512, and 1541). The objective is to transfer a material from Plant 1511 to Plant 1521, which is a trading plant. After receiving the stock in Plant 1521, we will process its sale.

Stock Transfer Process Flow in SAP

The stock transfer can be executed using either a one-step or two-step movement type, depending on business requirements. The movement type determines whether the stock is transferred directly or undergoes a Goods Issue (GI) and Goods Receipt (GR) process separately.

Step-by-Step Procedure for Stock Transfer (STO) in SAP

To transfer stock from Plant 1511 to Plant 1521, follow the steps below:

Step 1: Create Stock Transfer Order (STO)

  • Use T-code: ME21N → Create Stock Transfer Order (STO)
  • Enter the required details: 
    • Supplying Plant: 1511
    • Receiving Plant: 1521
    • Material Code
    • Quantity to be transferred
    • Delivery Date

Step 2: Modify or Display STO

  • Use T-code: ME22N → Change STO (if required)
  • Use T-code: ME23N → Display STO details

Step 3: Generate Delivery for STO

  • Use T-code: VL10B → Create outbound delivery

Step 4: Post Goods Issue (PGI) & Quantity Picking

  • Use T-code: VL02N → Post Goods Issue (PGI) and batch/quantity picking

Step 5: Create Billing Document for Stock Transfer

  • Use T-code: VF01 → Generate Billing Document for STN
  • Use T-code: VF02 → Modify Billing Document (if needed)
  • Use T-code: VF03 → Print STN

Step-by-Step Goods Receipt (GR) in Receiving Plant (1521)

Step 6: Perform Goods Receipt in Plant 1521

  • Use T-code: MIGO → Goods Receipt (GR) against STO

Step-by-Step Sales Process from Plant 1521

Step 7: Create Sales Order

  • Use T-code: VA01 → Create Sales Order
  • Enter customer details, material, quantity, and pricing

Step 8: Modify or Display Sales Order

  • Use T-code: VA02 → Modify Sales Order (if needed)

Step 9: Generate Delivery Document

  • Use T-code: VL10A → Create Delivery for Sales Order

Step 10: Post Goods Issue (PGI) for Sales Order

  • Use T-code: VL02N → Post Goods Issue (PGI)

Step 11: Generate Sales Invoice

  • Use T-code: VF01 → Generate Invoice
  • Use T-code: VF03 → Print Invoice

Key Takeaways

  • Stock transfer in SAP can be performed using Stock Transfer Orders (STO).
  • The movement type determines whether the process follows one-step or two-step stock transfer.
  • The receiving plant must perform Goods Receipt (GRN) before initiating the sales process.
  • The sales process includes creating a sales order, delivery, goods issue, and invoice generation.

Frequently Asked Questions (FAQs)

1. What is the difference between one-step and two-step stock transfer?

In a one-step transfer, the stock is directly moved from the supplying plant to the receiving plant in a single transaction.

In a two-step transfer, the process involves Goods Issue (GI) in the supplying plant and Goods Receipt (GR) in the receiving plant, creating a delay between both actions.

2. What is the purpose of Stock Transfer Order (STO)?

An STO helps manage inventory transfers between plants efficiently by ensuring proper documentation, tracking, and valuation of transferred goods.

3. Which movement types are used for stock transfers?

  • One-Step Transfer: Movement Type 301
  • Two-Step Transfer: Movement Types 303 (GI) & 305 (GR)
  • Stock Transfer with Delivery: Movement Type 641

4. Why do we need to post Goods Issue (PGI)?

Posting Goods Issue (PGI) updates inventory records, reduces stock levels, and triggers financial postings for material movements.

5. How do I track a stock transfer in SAP?

  • Use ME23N to check the STO document
  • Use VL02N to verify the delivery status
  • Use MIGO to check the Goods Receipt (GR) status

6. Can we automate the stock transfer process in SAP?

Yes, SAP provides automation options using Batch Jobs, IDocs, and BAPIs to streamline stock transfers based on predefined rules.

Conclusion

Stock transfers are essential for smooth inventory management in SAP. By following the step-by-step Stock Transfer (STO) and Sales Process, businesses can ensure accurate stock movement between plants while maintaining compliance and efficiency. Whether you use a one-step or two-step transfer, leveraging the right SAP T-codes will help streamline operations and improve inventory tracking.

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