Fix "Missing Export Data" Error in
SAP Billing
Understanding the "Missing Export Data" Error in SAP
If you're encountering the error "Missing export data"
when attempting to release an invoice to accounting in SAP, it's likely
due to a recent inclusion of the Foreign Trade/Customs module. This
module introduces a default check for incomplete data in billing
documents. To bypass this issue and proceed with invoice posting, you can
disable the default completeness check by adjusting your system's incompletion
schema configuration.
How to Disable Default Export Data Checking in SAP
Follow these two essential steps to fix the error:
Step 1: Configure Incompletion Schemas in Transaction VI29
You'll need to set up custom incompletion procedures
for both the Header and Item levels. The default SAP procedure
checks three fields. To avoid this, you will create new schemas with only
one
field, and set its incompletion control to inactive.
Procedure:
1. Navigate to Transaction VI29 – Maintain Incompletion
Schemas.
2. Click on New Entries.
3. Enter the following example data (modify to fit your
system):
| Field Description |
Header |
Item |
| Description |
No checking for header |
No checking for item |
| Incompletion Procedure Name |
Z1 |
Z2 |
| Header/Item Level |
A |
B |
| Export/Import Indicator |
2 |
2 |
| Origin Field |
EXPRF |
EXPRF |
| Field Control/Incompletion |
1 (set to inactive) |
1 (set to inactive) |
Note: Make sure to deactivate the export data check
by only including the EXPRF field and disabling its validation.
Step 2: Assign Incompletion Schemas Per Country in VI49
Now that you've defined the schemas, apply them for each
country involved in your export processes.
Procedure:
1. Go to Transaction VI49 – Maintain Foreign
Trade Data in MM and SD Documents.
2. Assign the newly created incompletion schemas per
shipping country:
| Country |
Export/Import |
Incomplete Header Data |
Incomplete Item Data |
| US |
2 |
Z1 |
Z2 |
Note: Repeat this for all relevant countries in
your export process.
Final Notes
-
The Foreign Trade/Customs module is essential for
compliance but can cause unexpected billing errors if not configured correctly.
-
By customizing the incompletion procedures, you gain
flexibility over which data fields are strictly required during billing.
Frequently Asked Questions
Q1: What causes the "Missing export data" error in SAP?
A1: The error arises from default data checks in the
new Foreign Trade/Customs module, typically due to missing export-related
fields in billing documents.
Q2: Can I disable export data validation entirely?
A2: You can't fully disable it system-wide, but by creating
minimal incompletion schemas and assigning them per country, you can effectively
bypass unnecessary checks.
Q3: What is the EXPRF field in this context?
A3: EXPRF stands for "Export Reference" and is commonly
used in export data validation under Foreign Trade/Customs settings.
Q4: Are there any risks to disabling export checks?
A4: If your business operates in regulated environments,
ensure that compliance data is captured elsewhere before disabling checks
in SAP.
Q5: Do I need separate schemas for each country?
A5: Not necessarily. You can reuse the same schemas across
countries unless specific countries have unique export data requirements.
Q6: What if the error persists after this fix?
A6: Double-check schema assignments in VI49 and make
sure the EXPRF field is included and deactivated correctly in VI29.
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