Roles for Inbound Processing from Suppliers

AP S/4HANA Inbound Processing: Multiple Choice Questions

Question:

Which SAP S/4HANA business roles are used in the Inbound Processing from Supplier scenario?
(Select two correct answers)
 

  • a. Administrator Data Replication
  • b. Inventory Manager
  • c. Sales Representative
  • d. Warehouse Clerk
Which is the correct answer? 

Correct Answers

  • a. Administrator Data Replication
  • b. Inventory Manager

Explanation of Correct Answers

1. Administrator Data Replication

Why it's correct:
This role manages the replication of critical master data—such as supplier and material data—across SAP S/4HANA systems. In the context of inbound processing, it ensures that accurate and synchronized supplier information is available for purchase order creation and goods receipt processing.

Key Contributions:

  • Synchronizes supplier data across systems.
  • Ensures consistency in material master records.
  • Supports backend processes that enable seamless order and receipt flows.

2. Inventory Manager

Why it's correct:
The Inventory Manager monitors and maintains stock levels, validates incoming goods against purchase orders, and ensures accurate recording of inventory. This role is essential for maintaining real-time stock visibility and supporting warehouse efficiency.

Key Contributions:

  • Oversees receipt validation.
  • Updates warehouse inventory records.
  • Manages stock placement post-receipt.

Why Other Options Are Incorrect

c. Sales Representative

Reason:
This role is primarily focused on customer-facing sales activities, such as processing sales orders and managing customer accounts. It is not involved in the procurement or warehouse-related inbound processes.

d. Warehouse Clerk

Reason:
While the Warehouse Clerk participates in the physical handling of goods (e.g., receiving, picking, packing), the system-level responsibility in SAP S/4HANA for data validation and inventory tracking falls under the Inventory Manager role in this scenario.

Additional Relevant Roles in This Scenario

Alongside the correct roles above, SAP S/4HANA also involves the following in the Inbound Processing from Supplier scenario:
  • Purchaser: Creates and manages purchase orders, communicates with suppliers, and initiates inbound logistics.
  • Receiving Specialist: Handles the physical receipt of goods, quality checks, and updates the system with goods receipt confirmations.

Summary

In the SAP S/4HANA Inbound Processing from Supplier scenario, the critical roles are:
  • Administrator Data Replication: Ensures clean, synchronized master data.
  • Inventory Manager: Maintains accurate stock levels and records.
The Purchaser and Receiving Specialist further support the process operationally and physically. Roles like Sales Representative and Warehouse Clerk, while important in other workflows, are not system-critical in this context.

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SAP WM (Warehouse Management) Hints and Tips

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SAP ABAP/4 Programming, Basis Administration, Configuration Hints and Tips

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